Top Tips for Hosting a BYOD event

BYOD or “Bring your own Device “events have become extremely popular these days. Here attendees are allowed to bring their own electronic devices to their sessions. BYOD events need to be planned extremely well. Apart from finalizing your training room rental, there are several other preparatory measures to undertake. We look at some guidelines for hosting such an event successfully.

Ensure that your attendees are prepared

Attendees should know what they should exactly bring with them. They should be informed about applications they need to install as well as the system requirements, well before the event date. If the participants belong to young age-group, they probably need to be informed about the security implications concerning a personal device. For instance, if they are sourcing software from the parent company, let them know about any possible restrictions or security requirements.

Provide on-site tech support

When you have electronic devices in the classroom, make sure you look for a seminar room rental provider who can also engage a tech support professional on-site. Technical issues are likely to be the order of the day with laptops, tablets and mobile phones at work. Without proper support, the instructor may end up spending his session time handling tech problems!

Announce a buffer time slot for setting up

Your learners or trainees may need additional time to set up their devices before the commencement of the lecture or training program. Make sure the same has been included in the schedule and mentioned specifically. This will help attendees prepare themselves well without any hassle, stress or confusion whatsoever.

Pros and Cons of BYOD in Classroom

With mobile devices invading the market each day, a fair number of schools and colleges are embracing the trend of allowing students to bring their own devices in the classroom. Some institutions are making tablets customary. Special training applications are being developed for helping students. So, when you rent a training room for your session, you may perhaps want to check on the number of charging points in your room and the lighting set up for comfortable usage of technical devices. But is BYOD a good concept after all? We look at the pros and cons.

Pros

BYOD has several advantages. It allows students to use the devices they are already using and this actually helps improve their productivity. The educational institute also saves on cost of stationary, circulating books, providing laptops and tablets to students and so on. The same amount can be used to rent classroom that has better overall infrastructure for trainees.

A mobility program also means paperless access to notes, presentation material, lectures and so on. Students can even submit papers electronically. Especially, if a trainee has missed the training session for some reason after paying for it, recorded lectures and presentations can help them catch up.

Cons

The usage of too many mobile devices can clutter the wireless network. With so many variants and versions of Smartphone and tablets available in the market, technology can actually cause a class divide among rich and not so rich students. Parents may also not be open to paying for a mobile device to be used in school. Students might get easily distracted while using mobile devices because there are so many other things you can do on them.

Before you rent classroom for a training event, decide whether the session will be a BYOD one or a regular one. In case you choose the former, you may need to make special arrangements.

How to Gather Instant Feedback from Event Attendees

Planning an event is no less than an adventure. It requires serious multitasking. Often times, the preparations like finalizing training room rentals, preparing content, printing invites etc seem so overwhelming that organizers forget about the post-program feedback collection process from attendees. Most event organizers are keen to know how well their program has been received. Here are some guidelines for a speedy feedback collection from your guests.

Create a survey with relevant questions

Questions should be simple and to the point. The aim must be to highlight the positives and negatives of the program. Ask them how their overall experience was, how relevant the agenda of the program, how they would rate the speakers, what according to them the improvement areas of the program are, how the check-in experience was and so on. Do not forget to ask them what their favorite part of the day was.

Don’t wait for later

Feedback should be collected as soon as the program gets over. This is when everything about the program would be fresh on their minds. You can hand over forms at the exit, send them links on email or have the survey uploaded in iPads at the venue. The best thing to do is to opt for a survey that’s mobile-friendly.

Use graphics and pictures

Make recollecting easy by using graphic representations and pictures of speakers who presented at the event. Remember, you are likely to get an accurate feedback only if your guests can remember what they have witnessed at the program. Make the survey as simple and as interesting as possible for the guests.

Just like you need to finalize your classroom rentals and other arrangements in advance, it is equally important to spare a thought for post-program feedback collection methods. These are the inputs that will help you improve in future.

How to Drive more Attendees to Your Corporate Event

Planning a corporate event could be a stressful affair. You need to start with preparations well in advance. Training room rentals need to be evaluated. Content needs to be prepared and presentations need to be planned. But most importantly, RSVPs have to be confirmed at the earliest. The success of the event would largely depend on the number of attendees you can attract. So, how do you attract more people? Here are some helpful tips.

Take to social media

Social media is the best platform for publicizing your event. Start by creating a Facebook page and invite prospective attendees. Seek RSVPs on the Facebook platform. If your event targets a specific industry segment, using a professional interface like LinkedIn can also be of help. You can also use question and answer links and hashtags on Twitter for creating a buzz around your event.

Present a clear agenda in your invite

Presenting a clear agenda of what your program is all about, provides that much needed clarity to your attendees. Chalk out the entire event with food breaks, discussion sessions and so on. Be precise and specific. Vague information can end up confusing your guests. Once they know the specific time slots, the breaks and so on, they would have a clear understanding of what they can expect.

Make ticket buying easy

Use a convenient ticketing platform for your guests so that they don’t get irritated with the steps involving the process of ticket purchase. Often times, guests who consider the process too lengthy, leave it in between thinking they would do it later. However, most of them simply forget!

Choose a convenient location

When you opt for seminar room rental or training room rental, make sure you choose a convenient location. It should not be too far from the city. The best place could be somewhere close to the city’s business centers.

Make sure you plan a complete strategy for publicizing your event across the city. Choices would largely depend on the kind of budget you have in mind.

4 Tips for Conducting a Performance Review Meeting

Approaches and methods for reviewing the performance of employees differ from one organization to another. However, there can be a general set of guidelines for sharing the outcomes in the most impactful manner. So, if you are planning to rent training room for conducting a performance review meeting, here are some useful tips.

1. Establish a specific purpose for the meeting

The moment you rent classroom or training room for a performance review meeting, also establish a specific purpose for the interaction. What is it that you would like to achieve from the interaction? Would you focus on improvement areas or are you keener to discuss growth opportunities for the employee? Having a definite purpose will ensure a successful interaction.

2. Share your agenda during the preparation phase

It is also absolutely necessary to share your agenda with your employees at least seven days prior to the meeting. This helps both sides to prepare well for the interaction. As a manager, you need to have all the information that you require for reviewing your employees. Make sure you collect them and study them well before you get into the meeting.

3. Keep it formal

Do not waste too much time in exchanging pleasantries and indulging in small talk. Keep the interaction highly professional, formal and duly focused. Get to the point right away without wasting much time. Considering that performance review interactions are planned one after another, proper time management is very important.

It is important to allow your employees to express their viewpoint. Never override their statements, cut them short or appear impatient before them. It is important to be objective in approach and keep emotions in control. Remember, it is a discussion and not an address. Both sides have to be given the scope of communication.

A performance review meeting gone wrong could result in loss of precious productivity. Ensure a great preparation before you schedule a date and rent a training room.

How to Deal with Resistance to Change from Employees

Change is inevitable in business. If you want to grow your business in this cutthroat competitive environment, you need to utilize new technologies, welcome new trends and stay open to new ideas and suggestions. But, what if some of your employees are reluctant to accept changes? As a business owner, your job is to convince them to accept the inevitable. If required, rent seminar room and provide them training before bringing in any change in your company. For instance, if you are planning to implement new software, provide them training on how to use the new technology. Choosing the right training room rental company for organizing your training session is also important. Here are some useful tips on how to deal with resistance to change from employees.

Increase personal interactions among employees

When the team members get to understand each other, their overall performance will surely increase. Hence, you need to generate opportunities for your employees to socialize and ensure that the happy hours do not involve work. Group outings, company-sponsored events or at least cultural or small gatherings could be effective in fostering collaboration, which in turn would help break the resistance to change.

Understand the cause of resistance

Try to understand why your employees are resistant to change. Some employees may start complaining before even knowing what’s going to change. Take the time to understand their psychology. Try to eradicate the fear of change and make them understand that the changes will be more exciting and entertaining to them. Also try to remove their fear of losing job if the performance is not effective after change. This is usually the main cause of resistance to any change.

Train your team leaders

You may not have the time and energy to convince every employee to accept the change. It is also a good idea to first train your team leaders, then they can pass on the learning to their team members. That way, implementing change becomes less stressful and more organized.

How to Spice up a Boring Meeting

Let’s face it! Most staff meetings are boring and forgettable. They eat up productive business hours, but in most cases the results are not worth the investment. That does not mean, however, that you can do away with your corporate meetings. Face-to-face or in-person meetings are by far the most effective way to foster collaboration and communication and share ideas in a corporate setting. Even in this age of video conferencing, most successful organizations rent training room and organize weekly or monthly meetings. Thankfully, there are ways to spice up boring or dull corporate meetings. Here are some useful tips.

Use visual presentations

One way to engage your audience during a corporate meeting is by using visual aids, such as, presentation slides and videos. Visual presentations make learning easy and fun. Consider using graphics and sound effects for the best results.

Let them play games

Everyone loves to play games! If you can plan a game during meeting, it would definitely help take the boredom out of the meeting. For instance, you can hand out a bunch of toys to the participants and ask each of them to find out a toy that best represents the theme of the meeting. That will surely help you have your attendees pay more attention to the meeting.

Reward them

Reward your employees for asking questions or for giving answers to the questions asked. You do not have to provide expensive gifts. It is the winning that matters – not the cost of the prize.

Book a well-equipped meeting venue

The ambience of the meeting venue plays a major role in engaging your audience. Look for a seminar room rental company that has years of experience in organizing corporate meetings. They should know the usual requirements of a corporate meeting. The venue should be equipped with all the modern tools.

4 Reasons Leadership Development Programs Fail

The cost of running a leadership training program could be huge. You need to book training room rental or classroom rental, reimburse your employees for travel expenses, plus incur the loss of productive hours.

Many companies spend thousands of dollars on leadership training programs only to find how futile they are. This has sparked an industry-wide debate about whether leadership development programs are really worth the time and money. Despite criticism over the ineffectiveness of leadership programs, most industry leaders blame it on the way this leadership development tool is used rather than on the tool itself. Here are some common reasons why leadership development programs fail.

1. Not focusing on the context

There is no one-size-fits-all rule of leadership. Great leaders change their leadership strategies based on the situation or context. Unfortunately, most training programs fail to stress on the importance of adopting different leadership styles in different situations.

2. Focusing too much on theory

Great leaders learn through trial and errors in practical setting. While it may be helpful to know about the different leadership styles, the main focus should be on hands-on training. To that end, every potential leader should be given opportunities to play critical business roles.

3. Not letting them make mistakes

Many employers are afraid to let go off control to new leaders. They do not allow new leaders to make important business decisions. But, what’s the point of giving leadership training to your employees if you do not engage them in the decision making process? Let them make mistakes and learn from those mistakes. There’s no better way to develop leadership skills than by leading from the front.

4. Not measuring results

Many companies run a leadership training program but don’t have a system in place for measuring the results of the program. Companies should organize 360 degree feedback sessions before, during and after the leadership program. It is also important to monitor the growth of your employees in terms of leadership style and decision making capability.

How to Choose a Topic for Your Speech

If you’ve been invited to deliver a speech but not given any specific topic, you may feel overwhelmed by the multitude of topic options you’ve. But don’t worry! Know that there is no such thing as the best speech topic. It depends on your knowledge, areas of interest and target audience.

Before you start choosing a topic for your speech, try to gather as much information as possible about the event. For instance, you may want to know how many people are likely to attend the event, where they are planning to rent seminar room, what audio visual equipment is available in the training room rental venue. For more tips on how to choose a speech topic, read on.

Know your audience

It is important to know about the audience you’re going to address. Try to know about their age, gender, income level, occupation, location, cultural background and the key challenges in their life. Until you know enough about your audience, it would be impossible for you choose a topic that resonates with them.

Your areas of expertise

The next step is to list down topics on which you’ve above-average knowledge. You may not be an expert on these topics, but you should have enough knowledge to convince your audience. When listing your areas of expertise, don’t think about their value to your audience.

Topics you’re passionate about

Now identify topics you feel passionate about from the list prepared by you in the previous step. At this point, you simply focus on choosing topics you are enthusiastic about. Don’t think about your audience at this point.

Take your pick

Finally, it is time to choose a topic for your speech. Simply choose a topic that meets all the above three criteria. In other words, you should be knowledgeable and passionate about the topic. At the same time, your speech should be on a topic that’s likely to add value to your audience.

How to Encourage Your Employees to Speak Up

Many employers and HR professionals often complain that their employees do not speak up at meetings. If you too are facing a similar issue, you may wonder what’s stopping your employees to voice their concerns, share their ideas, appreciate or criticize a new policy. To understand where the problem lies, you perhaps should put yourself in their shoes and look at things from their perspective. You can rent training room or rent classroom to organize employee meetings or conferences, but they will speak up only when they will get a favorable environment. Here are some tips on how to encourage your employees to speak up.

Reach out to them

If your employees are not willing to speak up, there must be a reason. Initiate a candid conversation and ask them where the problem is. When you make an honest effort to reach out, they are likely to respond to you and gradually start to speak up.

Show them it’s safe to speak up

As a manager or HR professional, you should lead by examples. Show your team members that speaking the truth does not have to be intimidating. When they’ll see you standing up for the right cause without being biased or partial, they will gather the courage to speak up.

Reward employees for speaking up

Make a policy for rewarding honest, upright employees. When they speak up, you should listen to them carefully. Appreciate new ideas coming from them and if possible implement of their ideas. This will encourage them to speak more.

Criticize constructively

Even when you think your employees are wrong, you should criticize them constructively. You do not have to accept each idea coming them, but you should be open to any new ideas. Listen to them and give them feedback every time. Destructive criticism can discourage them from voicing opinions next time.