You are bombarded with infinite things to decide when you plan to organize a conference or seminar. Many factors are to be considered and each one of them influences the level of success your conference reaches, more or less. However, the most important factor out of all of the things you might need to take care of is the venue you choose.
The venue you decide to rent for your conference or seminar or any other kind of session affects the caliber of your event. The venue you choose should fall in your range financially, should have enough space to comfortably accommodate all your invitees, go with the ideology of your session and should offer you all the basic things you would need in a venue.
Therefore, following are the first 3 things you should consider first before selecting a venue:
There are numerous training rooms and classroom rental available in different areas of Singapore. Their rent, however, varies as it depends on multiple factors. The quality they are of, the space they have, the services they provide etc. You need to see which of them you can afford keeping in mind that you have to spend on marketing your event and other services you offer to the attendees, as well.
- Number of people attending the session
Furthermore, you should know the approximate number of people who are going to attend your session. It is better to round that figure off to ceiling; a little more space does not hurt, a little less does. The rooms you are keeping as options should provide enough or more space than the number of people in that room while the event commences will need.
- Type of session
Finally, you should take into account the nature of the session you intend to organize. Sessions can be highly formal, related to informal topics like music, or with serious topics like medicine etc. The ambiance of the training room should reflect the idea your session is about. If both these things do not go along, attendees are likely to lose interest or not develop any, to begin with.
Nevertheless, these are not the only things you need to take care of while choosing a seminar room for your session.
These are the primary 3 things that matter the most at your end, there are other factors that might matter from your and the attendees’ point of view.
- Location: The classroom or training room you are renting for your seminar should be located in an area or place that is widely known and is easily accessible. The list of ways to attract people to your seminar contains a rule of thumb which focuses on providing ease to people. They will instantly lose interest in your seminar if the venue is in an area they do not know or would have difficulty reaching to.
- Services: If the venue already has chairs and tables and, say, a whiteboard or a projector with screen, it can save you a great deal of money. You might want to go with a venue that provides such equipment rather than the one where you’d have to pay separately for these things.
- Sound quality: The training room rental company you go for should have acoustics that make the sound in it neither too loud, echoed, damped, nor too low. It should perfectly spread sound at every end so that everyone can hear and be heard.