Aside from preparing your course content, training materials, and icebreakers, a trainer should also consider the seating arrangement and overall room setup especially for seminars. It is vital that the room is suited to the design of your session in order to avoid any discomforts and destructions from your learners.
A disorganized, uncomfortable, and limited space would simply drag your presentation no matter how interesting and educational it is. To help you address any of these issues, this article would discuss how to effectively arrange the room to improve learning.
Always remember that your room arrangement should align with your goals and the number of participants. Ask these questions to yourself:
How many will attend?
Knowing the number of participants will give you an idea of how big or small the room you need to take up – whether your conference room in the office will suffice or there is a necessity for a training room rental or seminar room rental.
Will the participants see the presenter and the presentation?
You spent nights working on your visual aids or slides yet your audience finds it hard to read everything on it. They don’t even see you and your body language on one side. Thus, having a clear sight will help them absorb the visual component of your message.
Is the surface provided enough for necessary supplies?
Think about what devices, tools or activities you want your participants to engage in. Do they need to jot down important notes, use laptops, brainstorm, have their snacks, or do a little exercise? So, give them some space and use chairs that are suitable for writing (if note-taking is encouraged).
Will the audience feel comfortable?
You have to consider whether your audience needs to actively work together after every presentation or they are just fine to face the presenter for the whole duration of the event. If they need to constantly twist around or break up into smaller circles by rearranging the chairs, you have to arrange them where they could easily maneuver within the space. Providing a comfortable framework will help them focus on learning.
What is the needed range?
Evaluate if your audience is too close or too far from the presenter, the screen, or with each other. Proper spacing is essential to boost and maintain the attention of your learners.
Is the seating arrangement conducive for learning?
If you have a large audience, you have to consider a positioning that can be easily scaled up. If you have 5-10 people, opt for a setup that supports open communication.
To implement the above factors, you need to check the seminar room rental fee and availability, coordinate with the venue, arrive there earlier than the participants, ensure seats are as planned, remove unnecessary seats, and check if visuals, materials, and equipment are functioning and complete. With these useful tips, you’ll be able to create a healthy learning environment.