As technology advances, so does our ability to communicate with each other. Video conferencing is one of the latest communication tools that we can use to connect with others virtually. It’s easy to set up, allows us to see facial expressions and hear voice inflexions, and makes us feel as if we are in the same room as the other person. However, the advantages of video conferencing can also come with disadvantages.
There are a couple of reasons why virtual meetings are not the best choice for all kinds of meetings. Firstly, the technology used in these meetings is not always stable.
When the participant has a bad internet connection, he or she may not be able to access any documents or presentations. Therefore, there is a need for a place where all attendees can share the same internet connection and the same files.
Virtual meetings are great for people who live very far from each other and can’t meet face to face. Conducting such seems convenient and comfortable. More so, working in your pyjamas with just your laptop and a hot cup of coffee sounds pretty relaxing.
However, the hardest part about working from home and going on virtual meetings is that it’s a challenge to concentrate and focus in a noisy environment. You can’t afford to be interrupted. To be productive, you need to get dressed and go to the office.
The research found that the presence of a child or pet can cause distraction during virtual meetings. This means that you may need to bring children or pets into the room with you or find another solution.
Misunderstandings and miscommunication can happen at any time but are usually more likely to occur during times when there is less to no face-to-face contact.
The quality of the meeting depends on the ability of both participants and speakers to communicate clearly. If the exact points aren’t conveyed properly across the screen, the meeting will suffer.
If there’s a communication gap, you can’t just assume that your colleagues are all on the same page and understand what you’re talking about. When you’re in a meeting that’s happening virtually, it’s almost impossible to pick up on all the cues that might indicate that you need to clarify or ask for clarification.
A virtual meeting, which is done from the comfort of your home, might be fun, but it’s not always a good idea. The cons of virtual meetings have been discussed and hopefully these factors will be considered before you decide for your next meeting.
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