classroom rental

Why Renting Training Rooms Is Better Than Having a Hotel Conference Room for Your Next Training

Whether you’re an entrepreneur, a business leader, or simply a regular employee, chances are you’re often faced with an important decision: Should I rent a hotel conference room, or should I rent training room for our next training instead?

In this article, I’ll share why a rented training space is better than that of a hotel conference room.


1. Space Configuration

There are a lot of things to think about when planning a training session, not the least of which is what the room should look like. You probably have your favourite conference room, but do you have an idea of what it would look like if it were being used for a different purpose?

Most hotel conference rooms are extremely large, making it easier for groups of people to gather for large conferences. But they are not as flexible as when you rent classroom because their arrangements are usually fixed.

Training rooms, on the contrary, can be reconfigured for small groupings for training sessions, client meetings, customer meetings, team-building sessions, co-working spaces, etc. 


2. Facilities and Equipment

Unlike Hotel conference rooms, training rooms or classrooms have the necessary tools to help you manage your training.

The training room provides ample space for the activity and its attendees have comfortable seating and plenty of outlets, and Wi-Fi connections, and is equipped with the proper equipment including a projector, whiteboard, microphones, and other necessary items.

You can have peace of mind knowing that you have exactly what you need when it comes to appearance and amenities.


3. Distractions and Disturbances

Training with employees or guest participants often involves a lot of discussions. To maximize your impact, the best practice is to provide as much uninterrupted time for this discussion as possible. 

Noise levels are typically high in hotel conference rooms because the space is typically not used as an office space. The constant buzz of people talking and moving around means that the background noise is never quite enough for attendees to focus on the task at hand.

By hosting your event in a rented office, you’ll be able to eliminate some of the distractions and focus on delivering the best possible training experience to the attendees.


4. Cost

The cost of a hotel conference room is significantly higher than renting a classroom for your next training session. The hotel room fee covers only the space and not the utilities, internet access, and other services needed for the meeting. This can lead to higher costs for your organization.

As the cost of hotels continues to rise, more and more companies are choosing the cheaper and less disruptive option of renting training rooms instead. 

Some may charge per hour while some only charge for the duration of the training session. So, if you want to save more, training room rentals are more economical. 



If you’re going to be investing in training room rental space rather than a hotel conference room, make sure you have a thorough understanding of what the benefits are to your business.

Whether your goals include cost savings, gaining a competitive edge with complete facilities, or simply avoiding instructions and disturbances, learning these factors will ensure you get the most of your choice.


If you like this article, you might want to read this article about 5 Creative Ways to Use Seminar Rooms for More than Just Conferences.