Entry management and access control could be a major challenge in large events. You need to do some planning beforehand. For instance, you should plan how many entry gates are required, how to handle the security needs and staffing requirements. For best results, the planning for entry management should start at least six months ahead of the event date. In fact, entry management is one of the first things to consider when you rent training room or rent seminar room. Here are some useful tips for entry management at large scale events.
Consider parking space
You can estimate the parking space requirements at your event based on how many people are invited and how they are likely to travel. Check whether your event venue has enough space for car parking.
How many gates required
When planning for the number of entry gates required, you should consider several important factors, such as, location of the venue and traffic conditions. For instance, you can expect more people coming from a certain direction because that is close to a metro station. So you may want to establish multiple entry gates in that direction.
How security checks will be conducted is another important thing to consider. For instance, scanning with metal detectors will take only seconds, but bag searching will take more time. You need to plan accordingly.
It is also important to consider whether you need to make special entry gates for important guests and VIPs. Just because you are providing VIP passes to some guests does not mean you must establish a separate entry gate for VIPs. If you’re expecting quite relaxed entry points, you can allow both VIPs and other invitees to enter through the same gate.
Also, make sure the every entry point is well equipped with essentials such as water, telephones, and first aid facilities. Ideally, there should be enough space accommodate people under shades in the event of bad weather.