Tips For Powerful Presentations

Presenting in front of a large audience can be a nerve wrecking event for many people. Below are some tips to present better and appear more confident in front of a large crowd?

Establish your credibility the moment you start your presentation
Your audience will only listen to you if they know who you are, what you do and give your audience a reason why they should listen to you.

Slow Down
Speakers without experience usually speak fast during their presentations. Remind yourself to slow down and have pauses in between your speech.

Let your audience know the purpose or aim of your presentation from the start
Do not let your audience second guess what is your presentation about. Let them know from the onset what is your aim or goal of your presentation.

Use of materials to support what you are presenting
It is good to have supporting materials (facts and figures) from research, institutions or authority figures to establish credibility in what you have said.

Eye Contact
Eye contact with your audience is imperative. Try to match your eye contact with everyone in the room as this wil make them feel important and continue to remain attentive and supportive on what you are presenting.

Project Your Voice
Nothing can be worst than a presentation you can’t hear. If the room is big, make sure you use a microphone. Many speakers make the mistake of insisting that they use their natural voice in a big room. Projecting your voice doesn’t mean yelling, but rather standing up straight and letting your voice resonate on the air in your lungs rather than in the throat to produce a clearer sound.

Do not use or minimise fillers
Moments quite often happen when the speaker is temporarily ‘lost’ and need to use fillers like ‘um,’ ‘ah,’ or ‘you know’? Instead of doing so, replace the fillers with a pause. The pause may seem a bit strange, but the strange thing is the audience will usually not notice it.

Prepare Early
Be familiar with the training room equipment and do not get caught up with hooking up the powerpoint and/or projector when participants are waiting for you to speak. Come early, run through your slideshow, dry run your presentation and make sure there won’t be any glitches. Preparation is one of the most crucial tips in helping you to remove your speaking anxiety.

Practice
Rehearse your speech as many times as you can before the event. Better still, join Toastmasters and practice your speaking skills regularly in front of a large audience. Not only you will have fun, you will also pick up tips along the way to make yourself a better speaker and build your confidence and competence when you need to approach the stage.

If you are looking for a convenient or cozy training room or seminar room setting to conduct your event, our rates are very affordable and value for money for a location in Town.
Please visit our website at www. trainingroomsg.com for more details.

Tips to Engage Your Participants

As a trainer, it is very discouraging and de-motivating when your participants shut their eyes before you when you are speaking. In fact, it is the job of the trainer to learn how to keep your audience awake during your presentation. What are some tips to keep your audience ‘awake’?

1.Feed them with Food (ie Energy)
Light snacks are sufficient and preferably the snacks are not too heavy.

2.The Content Of Your Presentation
If you are using Powerpoint, make sure you do not have too many words in the slides, and you can considering including some videos, animations in your slide. Consider playing motivating music or light music during the breaks. Funny videos from youtube are also quite popular nowadays to let your participants have a good laugh

3.Ask Questions
You may wish to ask questions periodically to ensure your participants understand and/or help them to recall and reinforce what you have presented. It also will help you in your engagement with them.

4. Ice Breaker
Ice breaking sessions are helpful to make your participants move around and get to know one  other. By giving them time to interact with other participants, you will create a fun and relaxing atmosphere for learning in the later part of the day.

5. Best Participant Award
Let your participants know that there will be a best participant award. You will never expect this small little tip will work wonders to excite your participants and get their involvement

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Tips to prepare for your training event

As a trainer, it is good to ensure that your participants stroll into a calm and relaxed ambience that is ready for learning. The training room is the very first thing that greets them and form an impression on you. It also shows your participants whether you took effort to get ready the training room for them.

Almost every trainer must have encountered at least one training ‘mishap’, for example the room air con is not working, the projector cannot be on and so forth. Hence, what are the questions to consider prior to your training event?

1. Date of event
When is the date of event? Do you have other assignments that lead to you not being able to meet the deadline of the training event? Do you have ample time to look through your materials or refresh or add to your training materials before your training event?

2. Location of training event
Is the location of the training event easily accessible? Have you provided sufficient location directions like nearest mrt station, bus stops, landmarks to help your participants to find the location

3. Training Room Rental Company Information
Do you have the rental company’s telephone? Is there someone to assist you if you encounter any issues with the setup of
the training room?

4. Training Materials and Resources
How do you get your training materials to your event? Is drinking water provided by the training room rental company or do you have to purchase?

5. Room Arrangements
Your room will have great impact on your training event success. Do consider arranging the room to support the learning goals and level of participation that you desire. There are many types of room configurations available and depending on your objective of the training session, it should be tailored and adjusted accordingly.

6. Size of Room
It doesn’t mean that a room size that is large means that it is good for your training, vice versa. For example, if the training event comprises of many small group activities, you have to ensure that there is sufficient space in the room. Otherwise, arrange for additional smaller breakout rooms during your breakout sessions.

7. Convenience
Is the lunch venue, washroom convenient to your participants? This will ensure that your participants  return on time after their breaks or meals.

8. Phone and Emails
In order to have a successful and engaging training event, do remind your participants to turn off their  hand phone or minimally turn off the ringer so that any phone calls do not disturb the session.

9. Email Reminder
It is recommend to send an email or sms reminder to your participants one week and one day before your training event. This will help to ensure a high turnup rate.

10. Room temperature
There will be no ‘perfect’ room temperate that can please everyone. However, it will be helpful if you set the temperature at about 24-25 degree celsius. In addition, also inform the participants to bring along a sweater just in case they find the room to cold for their liking.

If you want to let your participants enjoy a cozy, spacious and conducive training event, do consider renting from us as we offer very affordable training room and seminar room rental rates.

What to consider when renting a training room or seminar room

Easy access to public transport including MRTs and buses
Air-conditioning and temperature can be adjusted easily
Catering – appropriate provision of refreshments/ lunch
Space for participants’ belongings and placement of training and writing materials
Flexibility of room layout with ample space to move around
Good acoustics and sound proofing
Good room lighting with sufficient sunlight to brighten the room
Room rental to include projector, flip-charts and writing boards
Location – easy to find on a map, convenient location
Wall mounted clock visible to the trainer and participants
Wall space for hanging flip charts (and suitable magnets/ rail or blutack/ tape)
Parking, easy to find, close to venue and plenty of it
Plenty of power points
Tables/ desks
Water facilities available anytime
Fast and reliable Wireless and Internet access

If you are looking for a budget, convenient seminar room or training room rental in Town, please visit https://www.trainingroomsg.com, we provide a budget, ideal and convenient venue for your event.