event management

3 Ways to Measure Meeting Success

There is an ongoing debate over whether meetings are a bane or a boon. Even so, you cannot think of running an organization without meetings. As a manager or business owner, you’ll book seminar room rental or training room rental to organize meetings all through your professional life.

And there’s nothing wrong with that. But are you measuring the effectiveness of your meetings? If not, it’s high time you do. You spend a lot of time and money on meetings. So why not measure their success? Here are 3 ways you can measure meeting success.

1. Measure the start delays
Unfortunately, meetings often don’t start on time. The reason could be late arrival of the attendees, technical issues or communication issues. Whatever the reason, start delays account for a large percentage of time wastage in meetings. This is why you should track how long it typically takes for your meetings to start.

2. Compare time planned with time spent
A meeting typically has an agenda. You’ll plan a time limit for each item on your agenda. But is your team sticking to that time limit? Keep track of the time spent on each agenda item and compare that with the time planned. If surpassing the time limit becomes a pattern, you should find out the root cause of it. Are certain team members taking more time than the others? Is the lack of preparation causing delays? Discover the root cause and plan accordingly.

3. Measure attendance
You should also track the attendance in your meetings. Probably, you should not always expect 100% attendance in your meetings. However, if you notice that a large number of invitees are not attending your meetings on a regular basis, there must be something wrong with your meeting culture. So, you should regularly track how many people are attending your meeting. If you notice certain members absent most of the times, you may want to talk to them to know the reason for their non-attendance.