Tips for your invitation to your event or seminar participants

Type of Setting
Is your seminar in a formal or informal setting? For the latter, using MS words or powerpoint to design an invitation should be sufficient. With the advent of social media, social platforms like facebook, twitter and linkedin are also good avenues to invite your participants.

With a formal setting event, perhaps a professional invitation card by using the services of a professional designer may be required depending on your budget. You can still tap on social media to invite your participants and you may also want to consider advertising your event since it is a formal one.

When do you send out your seminar or event invitation?
If possible, send out the invitation 1-1.5 months before the event, this will give your participants time to plan and re schedule their personal events where applicable and inform you of their attendance. Do not send out invitations one or two weeks before the event as this may be mis-interpreted as insincere and/or lack of proper planning. Having said that, it is also not good to send out the invitation too far away from the date of the event as people tend to forget about it.

Lastly, it is a good practice to send an sms or better still, call your participants and remind them about the event 2-3 days before the event. A simple act like this has a few advantages 1) remind your participants about the event 2) confirm their attendance 3) make last minute arrangements where necessary. By doing this, you are assured of a good turnout.

Don’t belittle the small act of a proper invitation, this will ensure a better turnout for your seminar or event. If you are looking for an affordable, cozy and convenient place to hold your event, check us out at