Category Archives: General

Tips for your invitation to your event or seminar participants

Type of Setting
Is your seminar in a formal or informal setting? For the latter, using MS words or powerpoint to design an invitation should be sufficient. With the advent of social media, social platforms like facebook, twitter and linkedin are also good avenues to invite your participants.

With a formal setting event, perhaps a professional invitation card by using the services of a professional designer may be required depending on your budget. You can still tap on social media to invite your participants and you may also want to consider advertising your event since it is a formal one.

When do you send out your seminar or event invitation?
If possible, send out the invitation 1-1.5 months before the event, this will give your participants time to plan and re schedule their personal events where applicable and inform you of their attendance. Do not send out invitations one or two weeks before the event as this may be mis-interpreted as insincere and/or lack of proper planning. Having said that, it is also not good to send out the invitation too far away from the date of the event as people tend to forget about it.

Reminder
Lastly, it is a good practice to send an sms or better still, call your participants and remind them about the event 2-3 days before the event. A simple act like this has a few advantages 1) remind your participants about the event 2) confirm their attendance 3) make last minute arrangements where necessary. By doing this, you are assured of a good turnout.

Don’t belittle the small act of a proper invitation, this will ensure a better turnout for your seminar or event. If you are looking for an affordable, cozy and convenient place to hold your event, check us out at https://www.trainingroomsg.com

Tips to determine the suitability of a seminar or training room

Before you commit yourself to a training room rental or seminar room rental for your organisation’s event, what are the factors that you should look out for?

VENUE
What is your organisation’s corporate image? And does the location befit your company’s image? For example, if your organisation is a MNC and is relatively well known, your location is recommended to be in more prominent locations for example, in town or Central Business District (CBD) area especially if you are inviting external guests to your event. This would be a more preferred choice as compared to an inaccessible place or located off the town area.

SEMINAR OR TRAINING ROOM
Does the training or seminar room you are renting befit the corporate image? For example, if your corporate image is one of serious and solemn, the room that you rent cannot have full of cartoons and drawings on the wall.

EXPERIENCE OF THE TRAINING OR SEMINAR ROOM
This involves few of your senses.

  • Look – How is the condition of the room? Does the room look run down or ill-maintained? Is the lighting of the room good enough? Is there natural light in the room, otherwise are the electrical lights sufficient to light up the room?
  • Smell – Is there any unpleasant smell in the room?
  • Touch – Is the training room kept tidy and clean?
  • Hear – Is there any construction going on in the vicinity which might affect the training?

IMPRESSION OF THE TRAINING OR SEMINAR ROOM
First impression counts. Do you think the room will appeal to your participants? Appeal varies from the comfort of the chairs to the colours, architecture of the room. Naturally, it is important that your participants are comfortable with the room the moment they stepped foot in it. Minimally, they shouldn’t have an negative impression of the training room. In summary, the training room has to be clean, neat and tidy. There shouldn’t be any waste lying around, spills on the floor/carpet or unplesant scents in the room. Just like how much property developers spend time making up their showflats because they know the look and feel and scent of the mock up showroom sells. As a trainer, this guiding principle should also help you to give your participants postive vibes even before you start your training. Never never underestimate how much a training or seminar room appeal can make on your clients.

If you are looking for an affordable, cozy and convenient training room, do check out our website at https://trainingroomsg.com/. If you are looking for a seminar room setting, we can accommodate up to 50pax sitting comfortably in your seminar.  With the seminar’s room location strategically located in town, you are already assured of success in location.

Photos of Newly Configured Seminar Room Seating Arrangement

We have just recently added to our inventory and added in more chairs to now accommodate a seating capacity of 45 pax. Our clients will also enjoy a water dispenser free of charge in addition to the free wifi. We trust our value added services will further let our clients and their participants enjoy the training or seminar room. We would like to share some photos which we have taken below.

If you need an affordable, cozy and convenient training room or seminar room rental booking in Town, please visit www.trainingroomsg.com or call us at 66595919.

We are currently having promotional rates, don’t miss it!

Do’s and Dont’s of Training Room

As trainers ourselves, we are constantly on a lookout for partnering clients on a win-win relationship for our training room or seminar room rental. Clients who take care the room as much as we do are most welcomed to rent our room as we value partners who share our same values that having a good seminar room is part of the success of a training or seminar event.

A good seminar or training room is defined as well kept, clean, spick and span and smells nice. The carpet is well maintained. Below are our do’s and don’ts which will help to set the stage right for a mutually beneficial partnership

DO’S AND DONT’S 

  • No drinking and eating in the seminar or training room. Plain water is allowed but please be careful to avoid spillage.
  • No smoking in the room 
  • Please keep the place in the same tip top condition as it was handed to you. 
  • Please report any spillage or damages to our company representative. We place a lot of trust and faith in our clients honesty and responsibility.
  • Please do not register your company using our address.
  • Avoid speaking on topics which are derogatory and discriminatory.
  • Ensure you have acquired the necessary rights to play the music or materials during your event. We trust that our clients will not infringe on copyright during their event.
  • Please take care of the equipment that comes with the rental example, speaker, projector, flip chart, white board etc. 
  • Please be considerate and end your event on time as another trainer who is taking over the room will need time to do set-up and preparation work.

We trust this non-exhaustive list of do’s and don’ts will provide a conducive, great learning learning experience for your participants.

If you need an affordable, cozy and convenient training room or seminar room rental booking in Town, please visit www.trainingroomsg.com. 

Newly and Professionally Renovated Training Room For Rental

If you are looking for a budget, convenient and cozy Seminar  or Training Room Rental Facility in Singapore to conduct your seminars or talks, do check out  our website at https://www.trainingroomsg.com or call us at 66595919 if you have any questions.

Our professionally renovated training room is built to inspire, excite and encourage learning and training. Our training room rental rates are at reasonable prices at a town location & we have opened it to responsible business partners for rental.

 

Tips For Powerful Presentations

Presenting in front of a large audience can be a nerve wrecking event for many people. Below are some tips to present better and appear more confident in front of a large crowd?

Establish your credibility the moment you start your presentation
Your audience will only listen to you if they know who you are, what you do and give your audience a reason why they should listen to you.

Slow Down
Speakers without experience usually speak fast during their presentations. Remind yourself to slow down and have pauses in between your speech.

Let your audience know the purpose or aim of your presentation from the start
Do not let your audience second guess what is your presentation about. Let them know from the onset what is your aim or goal of your presentation.

Use of materials to support what you are presenting
It is good to have supporting materials (facts and figures) from research, institutions or authority figures to establish credibility in what you have said.

Eye Contact
Eye contact with your audience is imperative. Try to match your eye contact with everyone in the room as this wil make them feel important and continue to remain attentive and supportive on what you are presenting.

Project Your Voice
Nothing can be worst than a presentation you can’t hear. If the room is big, make sure you use a microphone. Many speakers make the mistake of insisting that they use their natural voice in a big room. Projecting your voice doesn’t mean yelling, but rather standing up straight and letting your voice resonate on the air in your lungs rather than in the throat to produce a clearer sound.

Do not use or minimise fillers
Moments quite often happen when the speaker is temporarily ‘lost’ and need to use fillers like ‘um,’ ‘ah,’ or ‘you know’? Instead of doing so, replace the fillers with a pause. The pause may seem a bit strange, but the strange thing is the audience will usually not notice it.

Prepare Early
Be familiar with the training room equipment and do not get caught up with hooking up the powerpoint and/or projector when participants are waiting for you to speak. Come early, run through your slideshow, dry run your presentation and make sure there won’t be any glitches. Preparation is one of the most crucial tips in helping you to remove your speaking anxiety.

Practice
Rehearse your speech as many times as you can before the event. Better still, join Toastmasters and practice your speaking skills regularly in front of a large audience. Not only you will have fun, you will also pick up tips along the way to make yourself a better speaker and build your confidence and competence when you need to approach the stage.

If you are looking for a convenient or cozy training room or seminar room setting to conduct your event, our rates are very affordable and value for money for a location in Town.
Please visit our website at www. trainingroomsg.com for more details.

Tips to Engage Your Participants

As a trainer, it is very discouraging and de-motivating when your participants shut their eyes before you when you are speaking. In fact, it is the job of the trainer to learn how to keep your audience awake during your presentation. What are some tips to keep your audience ‘awake’?

1.Feed them with Food (ie Energy)
Light snacks are sufficient and preferably the snacks are not too heavy.

2.The Content Of Your Presentation
If you are using Powerpoint, make sure you do not have too many words in the slides, and you can considering including some videos, animations in your slide. Consider playing motivating music or light music during the breaks. Funny videos from youtube are also quite popular nowadays to let your participants have a good laugh

3.Ask Questions
You may wish to ask questions periodically to ensure your participants understand and/or help them to recall and reinforce what you have presented. It also will help you in your engagement with them.

4. Ice Breaker
Ice breaking sessions are helpful to make your participants move around and get to know one  other. By giving them time to interact with other participants, you will create a fun and relaxing atmosphere for learning in the later part of the day.

5. Best Participant Award
Let your participants know that there will be a best participant award. You will never expect this small little tip will work wonders to excite your participants and get their involvement

If you are looking for an affordable, convenient and cosy training room or seminar room, please visit https://www.trainingroomsg.com. We offer a value for money training room rental package for your training needs.

Tips to prepare for your training event

As a trainer, it is good to ensure that your participants stroll into a calm and relaxed ambience that is ready for learning. The training room is the very first thing that greets them and form an impression on you. It also shows your participants whether you took effort to get ready the training room for them.

Almost every trainer must have encountered at least one training ‘mishap’, for example the room air con is not working, the projector cannot be on and so forth. Hence, what are the questions to consider prior to your training event?

1. Date of event
When is the date of event? Do you have other assignments that lead to you not being able to meet the deadline of the training event? Do you have ample time to look through your materials or refresh or add to your training materials before your training event?

2. Location of training event
Is the location of the training event easily accessible? Have you provided sufficient location directions like nearest mrt station, bus stops, landmarks to help your participants to find the location

3. Training Room Rental Company Information
Do you have the rental company’s telephone? Is there someone to assist you if you encounter any issues with the setup of
the training room?

4. Training Materials and Resources
How do you get your training materials to your event? Is drinking water provided by the training room rental company or do you have to purchase?

5. Room Arrangements
Your room will have great impact on your training event success. Do consider arranging the room to support the learning goals and level of participation that you desire. There are many types of room configurations available and depending on your objective of the training session, it should be tailored and adjusted accordingly.

6. Size of Room
It doesn’t mean that a room size that is large means that it is good for your training, vice versa. For example, if the training event comprises of many small group activities, you have to ensure that there is sufficient space in the room. Otherwise, arrange for additional smaller breakout rooms during your breakout sessions.

7. Convenience
Is the lunch venue, washroom convenient to your participants? This will ensure that your participants  return on time after their breaks or meals.

8. Phone and Emails
In order to have a successful and engaging training event, do remind your participants to turn off their  hand phone or minimally turn off the ringer so that any phone calls do not disturb the session.

9. Email Reminder
It is recommend to send an email or sms reminder to your participants one week and one day before your training event. This will help to ensure a high turnup rate.

10. Room temperature
There will be no ‘perfect’ room temperate that can please everyone. However, it will be helpful if you set the temperature at about 24-25 degree celsius. In addition, also inform the participants to bring along a sweater just in case they find the room to cold for their liking.

If you want to let your participants enjoy a cozy, spacious and conducive training event, do consider renting from us as we offer very affordable training room and seminar room rental rates.

What to consider when renting a training room or seminar room

Easy access to public transport including MRTs and buses
Air-conditioning and temperature can be adjusted easily
Catering – appropriate provision of refreshments/ lunch
Space for participants’ belongings and placement of training and writing materials
Flexibility of room layout with ample space to move around
Good acoustics and sound proofing
Good room lighting with sufficient sunlight to brighten the room
Room rental to include projector, flip-charts and writing boards
Location – easy to find on a map, convenient location
Wall mounted clock visible to the trainer and participants
Wall space for hanging flip charts (and suitable magnets/ rail or blutack/ tape)
Parking, easy to find, close to venue and plenty of it
Plenty of power points
Tables/ desks
Water facilities available anytime
Fast and reliable Wireless and Internet access

If you are looking for a budget, convenient seminar room or training room rental in Town, please visit https://www.trainingroomsg.com, we provide a budget, ideal and convenient venue for your event.